ESIC HQ Media Services Pre-Bid Response and Corrigendum 2026
ESIC Headquarters New Delhi has published the formal Response to Pre-Bid Queries and Corrigendum dated 23 June 2025 for its GeM media services tender referenced as Bid Number GEM/2025/B/6281825 dated 28 May 2025. The notice consolidates the responses given at the pre-bid meeting held on 4 June 2025 at 11:00 AM in Room 226 of ESIC Hqrs and clarifies the scope covering ESIC, the Ministry of Labour and Employment (MoLE) and EPFO. Prospective media agencies bidding through the GeM portal must read this corrigendum in full because the responses form an inseparable part of the original e-tender documents and may revise their pricing approach, deliverables and travel reimbursement assumptions.
Quick Glance
Office ESIC Headquarters, New Delhi · Bid No. GEM/2025/B/6281825 · Pre-bid date 04 June 2025 · Notice date 23 June 2025 · Console 13699/2025
Overview
Organization - Employees State Insurance Corporation (ESIC), Ministry of Labour and Employment
Issuing Office - ESIC Headquarters, Panchdeep Bhawan, C.I.G. Marg, New Delhi 110002
Document Type - Response to Pre-Bid Queries and Corrigendum
Parent Tender - GeM Bid Number GEM/2025/B/6281825 dated 28 May 2025
File Reference - E-14/16/02/2021-PR (E-10039)
Console Reference - 13699/2025
Scope - Hiring an agency for media services for ESIC, MoLE and EPFO plus operation and maintenance of their social media channels
Important Links
Download Pre-Bid Response and Corrigendum (ESIC HQ, 5.15 MB): https://esic.gov.in/attachments/tenderfile/0e6d0c477e8f869dcde035634df4d6bd.pdf
ESIC Tenders Portal (Official): https://esic.gov.in/tenders/index
GeM Bid Portal (Submit bid online): https://gem.gov.in/
Important Dates
Date | Event |
|---|---|
28 May 2025 | Parent GeM bid (GEM/2025/B/6281825) issued |
04 June 2025 | Pre-bid meeting held at ESIC Hqrs, Room 226, 11:00 AM |
23 June 2025 | Response to pre-bid queries and corrigendum issued |
Tender Details
The parent tender invites an experienced media agency to handle the integrated media mandate of ESIC, MoLE and EPFO. The corrigendum confirms that the engagement covers more than social media alone - the selected agency is expected to develop a full media plan that includes social media to disseminate all campaigns, maintain an established nationwide network for event coverage either through its own team or through allied agencies, and supply good-quality purchased or subscribed photographs alongside open-source imagery for creatives and infographics used across all media platforms.
The pre-bid meeting was attended by 17 prospective bidders, including Span Communications, Cyfuture India Pvt. Ltd., Crayons Advertising Ltd., Apenxio LLP, STL, Teamwork Group, ADG Online Solutions Pvt. Ltd., Blue Bird Advertising Pvt. Ltd., Double B Event Advertising, Concept Communication, STTL, Clarifo Media Pvt. Ltd., Axis Communications, India News Communications Ltd., Wise Folks and Adglobal 360 Pvt. Ltd. The queries received through email, the pre-bid conference and the GeM portal are compiled in Annexure-A of the notice and now form part of the binding tender documents.
Eligibility and Pre-Qualification
Bidders are advised to check the official notification for complete details. The corrigendum does not change the underlying eligibility criteria of the parent GeM tender (GEM/2025/B/6281825); bidders must continue to satisfy the experience, turnover and credential requirements published in the original Request for Proposal. Media agencies that did not attend the pre-bid meeting are still bound by every clarification recorded in Annexure-A.
Key Clarifications Issued
Scope is integrated, not social-media-only: The intent of the RFP is to hire one agency for media services across ESIC, MoLE and EPFO in addition to operation and maintenance of their social media communication channels, as detailed in Section (b) of the RFP.
Media planning is part of scope: The selected agency must develop a media plan that includes social media to push all campaigns.
Nationwide network required: The agency must have an established nationwide network and is responsible for event coverage through its own team or allied agencies.
Quoted rates are all-inclusive: Per Annexure D, the quoted rates in Sl. No. 1 of the Price Bid table are all-inclusive (including all costs pertaining to personnel and logistics) for execution of the complete work as per Scope of Work.
Travel for ESIC / MoLE / EPFO teams is separate: If MoLE, ESIC or EPFO deputes a particular team or member for coverage of any event, the expenses are governed by para 27 of Section I(c) of the RFP.
Photography: Purchased or subscribed stock images plus open-source images are required for use across all media platforms, not for social media alone.
How to Bid After the Corrigendum
Download the full Response to Pre-Bid Queries and Corrigendum PDF (5.15 MB) from the ESIC tenders portal link in Important Links above.
Open the parent bid GEM/2025/B/6281825 on the GeM portal and re-read every section in light of the Annexure-A responses.
Reconcile your pricing assumptions with the all-inclusive rate clause and the separate travel reimbursement rule.
Update the technical proposal to demonstrate nationwide network capability and stock-photo subscription credentials.
Re-upload the revised technical bid and financial bid on the GeM portal before the bid-submission cut-off published on GeM.
Save the GeM acknowledgement as proof of timely submission.
Important Instructions
The pre-bid responses in Annexure-A form a binding part of the tender documents; ignoring them risks rejection of the bid for non-compliance.
Bidders should retain a dated copy of the corrigendum PDF for their records and cross-check it against the version visible on the GeM portal before submission.
For any further clarification, agencies should write to the PR Branch at ESIC Hqrs (pr.branch-hq@esic.nic.in) or call the listed Hqrs number 011-23604754 only through the channel mentioned in the RFP.
The corrigendum is signed by the Dy. Director (PR), ESIC Headquarters, New Delhi and is issued under file reference E-14/16/02/2021-PR (E-10039).
What Bidders Should Re-Check After the Corrigendum
Scope of work: Confirm that your proposal covers integrated media services (PR, releases, social media, campaigns, events, creatives) for ESIC, MoLE and EPFO - not just social media.
Pricing model: Ensure your quoted rate is fully loaded for personnel and logistics required to deliver the entire scope.
Travel assumptions: Do not load departmental travel into your quote; that reimbursement runs through para 27 of Section I(c) separately.
Image library: Demonstrate access to a reputed stock-photography subscription and your process for open-source image usage.
Nationwide coverage: Document your own offices or allied-agency partnerships in tier-1 and tier-2 cities where ESIC, MoLE and EPFO events typically run.
Final Words
The ESIC HQ Media Services Pre-Bid Response and Corrigendum 2026 issued on 23 June 2025 finalises the scope, pricing model and operational expectations for the integrated media-agency contract covering ESIC, MoLE and EPFO under GeM Bid GEM/2025/B/6281825. Bidders who plan to submit a proposal must download the 5.15 MB corrigendum from the ESIC tenders portal, work through every row of Annexure-A and align their bid before the GeM cut-off. For more ESIC tender corrigenda and pre-bid clarifications, keep visiting SarkariWorld.org.